PEPFAR's annual planning process is done either at the country (COP) or regional level (ROP).
PEPFAR's programs are implemented through implementing partners who apply for funding based on PEPFAR's published Requests for Applications.
Since 2010, PEPFAR COPs have grouped implementing partners according to an organizational type. We have retroactively applied these classifications to earlier years in the database as well.
Also called "Strategic Areas", these are general areas of HIV programming. Each program area has several corresponding budget codes.
Specific areas of HIV programming. Budget Codes are the lowest level of spending data available.
Expenditure Program Areas track general areas of PEPFAR expenditure.
Expenditure Sub-Program Areas track more specific PEPFAR expenditures.
Object classes provide highly specific ways that implementing partners are spending PEPFAR funds on programming.
Cross-cutting attributions are areas of PEPFAR programming that contribute across several program areas. They contain limited indicative information related to aspects such as human resources, health infrastructure, or key populations programming. However, they represent only a small proportion of the total funds that PEPFAR allocates through the COP process. Additionally, they have changed significantly over the years. As such, analysis and interpretation of these data should be approached carefully. Learn more
Beneficiary Expenditure data identify how PEPFAR programming is targeted at reaching different populations.
Sub-Beneficiary Expenditure data highlight more specific populations targeted for HIV prevention and treatment interventions.
PEPFAR sets targets using the Monitoring, Evaluation, and Reporting (MER) System - documentation for which can be found on PEPFAR's website at https://www.pepfar.gov/reports/guidance/. As with most data on this website, the targets here have been extracted from the COP documents. Targets are for the fiscal year following each COP year, such that selecting 2016 will access targets for FY2017. This feature is currently experimental and should be used for exploratory purposes only at present.
Years of mechanism: 2010 2011 2012 2013
This activity provides technical support and updating of the Zambia Partners Reporting System (ZPRS) developed by Social & Scientific Systems (S-3) for the USG in Zambia. The ZPRS was developed in FY 2004 and used for the first time in March 2005 for the semi-annual report. ZPRS is a computerized PEPFAR partners reporting system for USG/Zambia agencies and implementing partners to report OGAC indicators for semi-annual and annual reports. This system comprises both excel spreadsheets and ACCESS databases that loads onto a web-based system. After de-duplication of targets, the USG SI subcommittee enters data from the ZPRS into COPRS.
In FY 2005, S-3 developed the ZPRS and provided on-site technical support in training of staff and partners, in cleaning and entering data into the system, identifying and correcting bugs in the system, and adding a district level mapping component to the system. In FY 2006, S-3 assisted the USG/Zambia in updating its ZPRS to conform to the most recent OGAC reporting guidelines and provided technical assistance and training to the USG mission in Zambia and to its 60 implementing partners. The ZPRS has ensured a higher quality of data, standardized indicators and results, facility level indicator data and mapping, partner level accomplishments and funding to sub-partners, and is now used by all USG agencies effectively.
In FY 2007, S-3 provided ZPRS technical support for all USG agencies and partners and updated the ZPRS to make it more user friendly for partners. Major upgrades to the system were implemented, including new end-user account types, and new functionality that allow prime partners to directly access the web-based system and upload and edit program results data, including facility template Excel files. ZPRS was also updated to comply with all OGAC requirements, including revisions to the XML mechanism used for two-way communication with COPRS, and enhanced mapping capabilities. In coordination with OGAC, ZPRS also implemented appropriate redaction capabilities to ensure the security of procurement sensitive data.
In FY 2007, FY2008 and FY2009, additional reports and other enhancements were implemented when new requirements were identified. Sources for these new requirements included the increased use of ZPRS by other USG staff, and new reporting requirements for the Office of the Director of Foreign Assistance and local implementing partners.
In FY 2010, S-3 will continue to provide the service of enhancing and updating the functionalities of the ZPRS for the FY2010 reporting. The USG/Zambia SI Sub-committee will again provide a ZPRS demonstration to the National HIV/AIDS/STI/TB Council (NAC) to see if they may find it useful for field-based data collection as part of their One M&E System. If they find the ZPRS to have potential for use at the district level and below, then we will invite S-3 to Zambia to adapt the system for use by the NAC.
The Zambia Partner Reporting System greatly reduces reporting burden on the USG team and increased the use of program data, especially in the area of mapping and coverage. Past investments in this system have clearly led to sustainable cost efficiencies. Future investment in this system could be beneficial by: (1) making ZPRS co-operable with COPRS II (2) increasing the number and type of reports that ZPRS can produce (3) inclusion of financial data. In FY 2010, S-3 will continue to provide the service of enhancing and updating the functionalities of the ZPRS for the FY2010 reporting. The USG/Zambia SI Sub-committee will again provide a ZPRS demonstration to the National HIV/AIDS/STI/TB Council (NAC) to see if they may find it useful for field-based data collection as part of their One M&E System. If they find the ZPRS to have potential for use at the district level and below, then we will invite S-3 to Zambia to adapt the system for use by the NAC.
