PEPFAR's annual planning process is done either at the country (COP) or regional level (ROP).
PEPFAR's programs are implemented through implementing partners who apply for funding based on PEPFAR's published Requests for Applications.
Since 2010, PEPFAR COPs have grouped implementing partners according to an organizational type. We have retroactively applied these classifications to earlier years in the database as well.
Also called "Strategic Areas", these are general areas of HIV programming. Each program area has several corresponding budget codes.
Specific areas of HIV programming. Budget Codes are the lowest level of spending data available.
Expenditure Program Areas track general areas of PEPFAR expenditure.
Expenditure Sub-Program Areas track more specific PEPFAR expenditures.
Object classes provide highly specific ways that implementing partners are spending PEPFAR funds on programming.
Cross-cutting attributions are areas of PEPFAR programming that contribute across several program areas. They contain limited indicative information related to aspects such as human resources, health infrastructure, or key populations programming. However, they represent only a small proportion of the total funds that PEPFAR allocates through the COP process. Additionally, they have changed significantly over the years. As such, analysis and interpretation of these data should be approached carefully. Learn more
Beneficiary Expenditure data identify how PEPFAR programming is targeted at reaching different populations.
Sub-Beneficiary Expenditure data highlight more specific populations targeted for HIV prevention and treatment interventions.
PEPFAR sets targets using the Monitoring, Evaluation, and Reporting (MER) System - documentation for which can be found on PEPFAR's website at https://www.pepfar.gov/reports/guidance/. As with most data on this website, the targets here have been extracted from the COP documents. Targets are for the fiscal year following each COP year, such that selecting 2016 will access targets for FY2017. This feature is currently experimental and should be used for exploratory purposes only at present.
Years of mechanism: 2010 2011
The Monitoring and Evaluation Management Services (MEMS) Project was awarded to Social and Scientific Systems Inc (SSS) in June 2008. SSS/MEMS works at national level to support USG teams and implementing partners across the country achieve the following overall objectives in Rwanda: a) Increase the availability and quality of performance management data and information; b) Improve monitoring and evaluation (M&E) capacity in performance management; and, c) Improve support for evidence-based decision making.
These objectives are directly aligned to the fourth goal of the Partnership Framework: "4. The human and institutional capacity of the public health system to plan, manage, and implement sustainable health programs is strengthened at all levels" and specifically to Objective 4.1: "Evidence-based policies and plans developed, updated, monitored and evaluated, and a culture of research is promoted and inculcated."
To achieve this overall Partnership Framework objective and its specific project objectives, SSS/MEMS will work to improve the quality of data collection, aggregation and analysis for PEPFAR reporting as well as the processes for work plan development for PEPFAR. SSS/MEMS has already developed a web- based partner reporting system to standardize reporting and target setting by USG implementing partners. This database will be updated to reflect the changes in PEPFAR indicators according to the recent PEPFAR Next Generation Indicators Reference Guide and according to guidance received from the USG PEPFAR Team. PEPFAR semi-annual and annual program results for the year will be reported through this system. The system has been made accessible to Government of Rwanda (GOR) counterparts to view reported data of all partners and this has initiated discussions on quality of data reported by partners to both USG and GOR. SSS/MEMS will therefore continue to work closely with the GOR and USG implementing partners to ensure a shared understanding of GOR and USG reporting requirements and enable HIV/AIDS service sites' harmonization with other development partners in the country, and will continue to collaborate with GOR institutions to develop and roll out an integrated data quality assessment process.
SSS/MEMS will generate burden tables related to HIV/AIDS indicators and create maps using these burden tables for use by USG and GOR counterparts in planning for interventions to improve HIV/AIDS indicators.
SSS/MEMS will continue to assess and build M&E capacities of USG implementing partners to collect, analyze and report quality data. Further, SSS/MEMS staff will continue to participate in Ministry of Health (MOH) technical working group meetings to harmonize health indicators, develop and roll out the MOH M&E Policy and Strategic Plan.
Social and Scientific Systems/Monitoring and Evaluation Management Systems project (SSS/MEMS) will provide monitoring and evaluation (M&E) support to all PEPFAR implementing partners carrying out activities under this budget code, thus strengthening in-country institutional capacities in M&E.
SSS/MEMS has deployed a web-based reporting system for reporting of semi-annual and annual program results' by all PEPFAR implementing partners in Rwanda. This system is updated before each reporting period to reflect changes in PEPFAR indicators and changes required as a result of feedback from users during the previous reporting period. Implementing partners are provided with user training of the system and followed up during each reporting period to ensure data quality. Data quality assessments are carried out in collaboration with GOR counterparts for the PEPFAR indicators, thus building national capacity in this area.
Meetings are held with USG teams, implementing partners and host country counterparts to ensure a shared understanding of GOR and USG reporting requirements and indicators, and to enable the capture of PEPFAR indicators in the GOR databases.
SSS/MEMS will generate burden tables and maps using reported data, to depict USG-supported service coverage for specific indicators. This will enable USG and GOR counterparts to better plan for HIV/AIDS interventions in the country.
M&E capacity building support will be provided to PEPFAR implementing partners to improve their performance monitoring plans, annual work planning processes, reporting and use of data.
Meetings are held with USG teams, implementing partners and host country counterparts to ensure a shared understanding of GOR and USG reporting requirements and indicators, and to enable the capture
of PEPFAR indicators in the GOR databases.
SSS/MEMS has deployed a web-based reporting system for reporting of semi-annual and annual program results' by all PEPFAR implementing partners in Rwanda. This system is updated before each reporting period to reflect changes in PEPFAR indicators and changes required as a result of feedback from users during the previous reporting period. Implementing partners are provided with user training of
the system and followed up during each reporting period to ensure data quality. Data quality assessments are carried out in collaboration with GOR counterparts for the PEPFAR indicators, thus building national capacity in this area.
SSS/MEMS will generate burden tables and maps using reported data, to depict USG-supported service coverage for specific indicators. This will enable USG and GOR counterparts to better plan for HIV/AIDS
interventions in the country.
Social and Scientific Systems/Monitoring and Evaluation Management Systems project (SSS/MEMS) will provide monitoring and evaluation (M&E) support to all PEPFAR implementing partners carrying out
activities under this budget code, thus strengthening in-country institutional capacities in M&E.
