PEPFAR's annual planning process is done either at the country (COP) or regional level (ROP).
PEPFAR's programs are implemented through implementing partners who apply for funding based on PEPFAR's published Requests for Applications.
Since 2010, PEPFAR COPs have grouped implementing partners according to an organizational type. We have retroactively applied these classifications to earlier years in the database as well.
Also called "Strategic Areas", these are general areas of HIV programming. Each program area has several corresponding budget codes.
Specific areas of HIV programming. Budget Codes are the lowest level of spending data available.
Expenditure Program Areas track general areas of PEPFAR expenditure.
Expenditure Sub-Program Areas track more specific PEPFAR expenditures.
Object classes provide highly specific ways that implementing partners are spending PEPFAR funds on programming.
Cross-cutting attributions are areas of PEPFAR programming that contribute across several program areas. They contain limited indicative information related to aspects such as human resources, health infrastructure, or key populations programming. However, they represent only a small proportion of the total funds that PEPFAR allocates through the COP process. Additionally, they have changed significantly over the years. As such, analysis and interpretation of these data should be approached carefully. Learn more
Beneficiary Expenditure data identify how PEPFAR programming is targeted at reaching different populations.
Sub-Beneficiary Expenditure data highlight more specific populations targeted for HIV prevention and treatment interventions.
PEPFAR sets targets using the Monitoring, Evaluation, and Reporting (MER) System - documentation for which can be found on PEPFAR's website at https://www.pepfar.gov/reports/guidance/. As with most data on this website, the targets here have been extracted from the COP documents. Targets are for the fiscal year following each COP year, such that selecting 2016 will access targets for FY2017. This feature is currently experimental and should be used for exploratory purposes only at present.
Years of mechanism: 2008 2009
This narrative describes the CDC Zambia Management and Staffing (M&S) needs for both GHAI and GAP
funds.
The USG Zambia team's M&S goal, through the CDC office in Zambia, is to have sufficient staff for COP08
to provide more technical and programmatic oversight and assistance to all implementing partners in
Zambia. The CDC M&S budget in COP08 supports the USG interagency team process of providing
technical assistance and monitoring of PEPFAR activities across a significant array of implementing
partners in the Zambia. Zambia is a land locked country surrounded by 8 other countries. It is divided into
9 provinces and 72 districts. It is estimated that over 70 local languages exist. This geographical and
ethnic diversity influences the USG staffing needs to provide monitoring of the extensive PEPFAR activities.
Direct country project officer oversight at CDC Zambia is in place for 32 cooperative agreements covering
activities in all of the 14 technical program areas. Ten additional contracts and task orders are also in place
for specific management and operational requirements.
To achieve the goals of effective technical assistance to the Government of the Republic (GRZ) of Zambia
and joint USG oversight of implementing partners, the CDC Global AIDS Program (GAP) Office in Zambia
has planned for full staffing at 53 positions in FY2008, an increase of 4 technical and 1 administrative
support staff (see USG Zambia Staff Matrix COP08). Presently, 45 of the 48 approved COP07 positions
have been filled or are awaiting security clearance. CDC is currently recruiting for the remaining three
positions.
The COP08 CDC staffing plan includes 6 USDH that are comprised of the Chief of Party, Deputy Director,
Chief of Epidemiology and Strategic Information, Chief of Laboratory Infrastructure, Senior Epidemiologist
for Operational Research, and Public Health Advisor. One new USDH position is sought in COP 08. The
requested position would provide technical expertise in the areas of pediatric HIV/AIDS and prevention of
mother to child (PMTCT) activities, two of the highest priority program areas in Zambia. A further
breakdown of total staff requested includes 29 technical locally engaged and contract staff, 3 program
management staff, and 14 locally engaged administrative support staff, including 7 drivers. In the attached
supporting documents a full USG PEPFAR Zambia organizational chart is attached. The specific disciplines
of technical staff were determined through an interagency staffing for results process that allows for
complementary staffing across agencies. While some technical positions in program areas are duplicative
for agencies, that duplicity is based on the total size of COP08 programming and the minimum time required
to adequately monitor field work of partners and providing technical assistance to the GRZ.
M&S costs are inclusive of rent for offices and warehouse space, utilities, office operational costs, office
equipment, travel for M&S staff, training for M&S staff, relocation costs of 5 USDH positions expected in
FY08, residential leases and post allowances for 6 USDH positions, security services for offices, 1 new
vehicle for increased CDC Zambia technical staff field support, and increased communications costs related
to staff growth. Operational costs for three field offices within the provincial health office structure in
Eastern, Western and Southern provinces are also included. The majority of the technical staff work in
more than three technical program areas, so all salaries have been included in this M&S request, as is
consistent with the COP 08 Staffing for Results guidance. This COP08 submission does not include HQ TA
support in keeping with COP08 guidance that this will be funded through the Headquarters Operational Plan
process.
