PEPFAR's annual planning process is done either at the country (COP) or regional level (ROP).
PEPFAR's programs are implemented through implementing partners who apply for funding based on PEPFAR's published Requests for Applications.
Since 2010, PEPFAR COPs have grouped implementing partners according to an organizational type. We have retroactively applied these classifications to earlier years in the database as well.
Also called "Strategic Areas", these are general areas of HIV programming. Each program area has several corresponding budget codes.
Specific areas of HIV programming. Budget Codes are the lowest level of spending data available.
Expenditure Program Areas track general areas of PEPFAR expenditure.
Expenditure Sub-Program Areas track more specific PEPFAR expenditures.
Object classes provide highly specific ways that implementing partners are spending PEPFAR funds on programming.
Cross-cutting attributions are areas of PEPFAR programming that contribute across several program areas. They contain limited indicative information related to aspects such as human resources, health infrastructure, or key populations programming. However, they represent only a small proportion of the total funds that PEPFAR allocates through the COP process. Additionally, they have changed significantly over the years. As such, analysis and interpretation of these data should be approached carefully. Learn more
Beneficiary Expenditure data identify how PEPFAR programming is targeted at reaching different populations.
Sub-Beneficiary Expenditure data highlight more specific populations targeted for HIV prevention and treatment interventions.
PEPFAR sets targets using the Monitoring, Evaluation, and Reporting (MER) System - documentation for which can be found on PEPFAR's website at https://www.pepfar.gov/reports/guidance/. As with most data on this website, the targets here have been extracted from the COP documents. Targets are for the fiscal year following each COP year, such that selecting 2016 will access targets for FY2017. This feature is currently experimental and should be used for exploratory purposes only at present.
The Ambassador's PEPFAR Small Grants Fund (an extension of the Ambassador's Self Help Program) is designed to assist communities and local organizations with projects that promote HIV/AIDS prevention, and care and support for orphans and vulnerable children (OVC) at a grassroots level. The Small Grants scheme will help to build local capacity by encouraging new partners to submit applications for review. Programs will be designed to continue to promote stigma reduction associated with HIV orphanhood, strengthen OVC care and treatment service linkages on the community level, and benefit OVC caregiver families and child-headed households with increased support. Applicants will be encouraged to work closely with current USG partners (e.g. RAPIDS) to establish sound referral systems and to ensure continuity. The Small Grants Program will fund 10-15 innovative OVC activities to reach a total of 2,000 OVC and their caregivers. Community-based groups, women's groups, youth groups, faith-based organizations (FBOs), groups focusing on gender issues, and groups of persons living with HIV/AIDS (PLWHA) from all 9 provinces will be encouraged to apply.
Generally, PEPFAR activities are carried out in all 9 provinces and 72 districts of Zambia. Activities are concentrated in major districts with a high prevalence HIV/AIDS rate, but there remain gaps in the smaller towns and communities. In particular, residents of remote rural areas receive next to no services, other than what is provided by CBOs. Site visits have proven that a village only 15 kilometers away from a town center receives little or no support to develop and implement HIV/AIDS activities for their village and surrounding areas. The Ambassador's PEPFAR Small Grants Fund adheres to the same model as the Ambassador's Special Self Help Fund, serves a unique niche, providing support where there would otherwise be none. The OVC this project will serve are those who are geographically located beyond the reach of PEPFAR prime partner activities.
With FY 2005 PEPFAR support, the Ambassador's PEPFAR Small Grants Fund focused on counseling and testing (CT) and palliative care (PC) activities. Successful FY 2005 projects include training orphan caregivers in sustainable conservation farming techniques. Those farmers are now 100% food-secure; with surplus, they can sell to finance school fees, supplies, and uniforms. Bicycles for HBC caregivers enable them to increase the number of patients they can visit in a week, in an area where the best roads are narrow dirt tracks, impassable by motor vehicle. These small grants have improved the quality of life for PLWHA, and go directly to the beneficiaries, rather than administrative fees or office operating costs. In the palliative care category, FY 2005 Small Grants funds trained 88 persons in caring skills for HBC, and provided care and psychosocial support (PSS) for 352 PLWHA. Small Grants funds also trained 64 community-based psychosocial counselors, directing 3898 people to VCT and receiving test results.
In FY2006, the Ambassador's PEPFAR Small Grants Fund will continue to solicit for new partners in underserved areas to build the capacity to design, implement, and monitor OVC programs.
In FY 2007, activities funded by the program will involve capacity-building for 10-15 grassroots and community-based organizations to conduct HIV/AIDS programs for OVCs. These funds will also provide support for one full-time Small Grants Coordinator to work with the non- PEPFAR Self Help Grants Coordinator. This position will develop project guidelines, promotional materials, application and other documents as well as coordinating review of applications, and determining qualification of projects. This position is responsible for project monitoring and evaluation, and providing close program management to selected programs.
Under the leadership of the Ambassador, the U.S. Embassy will continue to serve as the coordinating body of PEPFAR. The PEPFAR Office is comprised of four staff: the PEPFAR Coordinator (contract position administered by CDC) who oversees two technical staff, the State PEPFAR Projects Manager (EFM), the Ambassador's Small Grants Coordinator (EFM), and one administrative staff person (FSN).
The PEPFAR Coordinator (who is supported through a contract administered by CDC) reports directly to the Front Office. In FY2007, the PEPFAR Coordinator and three full time positions will manage the State PEPFAR programs and coordinate the overall USG effort. The PEPFAR Coordinator is the Ambassador's and Deputy Chief of Mission's principal advisor on PEPFAR, and works closely with all USG agency directors, senior technical staff, and the Government of the Republic of Zambia (GRZ) to develop and implement the PEPFAR program in Zambia. Based in the U.S. Embassy and reporting directly to the Deputy Chief of Mission, this position oversees the development and implementation of the $190M+ HIV/AIDS program by coordinating the five different USG agencies' planning, overall management, budgeting, and reporting processes.
The Coordinator ensures that all country program decisions abide by OGAC policy and requirements and with congressionally mandated budgetary earmarks. The Coordinator serves as the Mission's point of contact with the Office of the U.S. Global AIDS Coordinator (OGAC), USG agencies (CDC, DOD, Peace Corps, State, and USAID), the GRZ (including the Zambia Defense Force), and the donor community. This position takes the lead for the Mission in ensuring formal collaborations around HIV/AIDS with the UK, Dutch, and other major bilateral HIV/AIDS donors. The Coordinator is a member of the Mission's Country Team. The incumbent in this position also serves a key role in liaising with the donor community to ensure that PEPFAR programs complement and support other donors' work with appropriate GRZ governmental and nongovernmental entities. In addition, the Coordinator works closely with the National AIDS Council in ensuring that PEPFAR continues to support the national strategy and objectives for HIV and AIDS. This position was funded 100% in FY 2004, FY 2005, and FY 2006 through PEPFAR funds; the support for this position is included in the CDC budget in FY 2007 for contract administration purposes.
The PEPFAR State Project Manager was hired in FY 2006 to manage all PEPFAR programs administered by State, which amounts to approximately $1.5M annually. This position also serves as the monitoring and evaluation (M&E) officer for State programs and provides M&E support and training to USG PEPFAR partners and USG staff. The PEPFAR State Project Manager makes strategic recommendations to the Embassy PEPFAR Coordinator regarding State budget allocations and ensures that the State program continues to support the U.S. Office of the Global AIDS Coordinator (OGAC) PEPFAR Five-Year global and country-level strategies.
The PEPFAR Executive Assistant serves as the office manager, protocol assistant, meeting organizer, and senior logistician for official visits. This position liaises with the GRZ, donor community, partners, and provides overall administrative support to the USG PEPFAR team and the Front Office.
Post plans to continue funding the PEPFAR Coordinator, State PEPFAR Project Manager, and PEPFAR Executive Assistant positions 100% through the Emergency Plan. Management funds include salary, contract costs, travel (training, meetings, and conferences), and local travel (USG strategic planning meetings, partners meetings, workshops, and site visits).
As the USG/Zambia actively supports the continuous consultative process with the GRZ, ZDF, and donor community, these funds support local meeting logistics to facilitate this process. Also included in the Management costs are security and related office administration expenses and ICASS costs.
