PEPFAR's annual planning process is done either at the country (COP) or regional level (ROP).
PEPFAR's programs are implemented through implementing partners who apply for funding based on PEPFAR's published Requests for Applications.
Since 2010, PEPFAR COPs have grouped implementing partners according to an organizational type. We have retroactively applied these classifications to earlier years in the database as well.
Also called "Strategic Areas", these are general areas of HIV programming. Each program area has several corresponding budget codes.
Specific areas of HIV programming. Budget Codes are the lowest level of spending data available.
Expenditure Program Areas track general areas of PEPFAR expenditure.
Expenditure Sub-Program Areas track more specific PEPFAR expenditures.
Object classes provide highly specific ways that implementing partners are spending PEPFAR funds on programming.
Cross-cutting attributions are areas of PEPFAR programming that contribute across several program areas. They contain limited indicative information related to aspects such as human resources, health infrastructure, or key populations programming. However, they represent only a small proportion of the total funds that PEPFAR allocates through the COP process. Additionally, they have changed significantly over the years. As such, analysis and interpretation of these data should be approached carefully. Learn more
Beneficiary Expenditure data identify how PEPFAR programming is targeted at reaching different populations.
Sub-Beneficiary Expenditure data highlight more specific populations targeted for HIV prevention and treatment interventions.
PEPFAR sets targets using the Monitoring, Evaluation, and Reporting (MER) System - documentation for which can be found on PEPFAR's website at https://www.pepfar.gov/reports/guidance/. As with most data on this website, the targets here have been extracted from the COP documents. Targets are for the fiscal year following each COP year, such that selecting 2016 will access targets for FY2017. This feature is currently experimental and should be used for exploratory purposes only at present.
Years of mechanism: 2008 2009
ACTIVITY HAS BEEN MODIFIED IN THE FOLLOWING WAYS:
South Africa PEPFAR management is coordinated by a Secretariat that reports directly to the US
Ambassador and is located in the DHHS/International Health Office. The Secretariat serves as the central
point for planning, communication and coordination on all PEPFAR-related tasks conducted in South Africa
by the various USG Agencies, and in doing so, assures that all USG contributions to PEPFAR reflect the
consensus of a united and dedicated USG team.
The PEPFAR Secretariat is responsible for the following functions:
1) provide the US Ambassador and Mission leadership with information and guidance about PEPFAR;
2) coordinate the implementation of PEPFAR with the South African Government;
3) communicate with the Office of the Global AIDS Coordinator;
4) coordinate preparation of the Country Operational Plan and other required reports;
5) prepare reports on issues related to PEPFAR activities in South Africa;
6) undertake programmatic and reporting activities to assure coordination and harmonization of USG
Agencies' responses to audits and Congressional inquiries;
7) organize and keep records of regularly scheduled meetings of the PEPFAR Team and Management
Team meetings, and circulate minutes to PEPFAR Team members and the South Africa Core Team at
OGAC;
8) document Inter-Agency Annual Program Statements (APS) and facilitate review and approval
processes;
9) serve as a repository and clearinghouse for technical and programmatic information regarding HIV,
AIDS, HIV/TB and PEPFAR;
10) assist in the preparation of speeches, articles and other communications regarding PEPFAR by USG
representatives in South Africa;
11) assist the Mission's Public Affairs Section efforts in publicizing and promoting PEPFAR activities in
South Africa, and facilitate their public affairs support for implementing partners;
12) manage and maintain the South Africa PEPFAR website and photo gallery and SA PEPFAR.NET,
allowing easy access to technical resources and information about PEPFAR in South Africa;
13) coordinate global health elements of the Mission Performance Plan;
14) coordinate the organization of PEPFAR partner and technical meetings;
15) coordinate and host VIP visits and audits;
16) coordinate collaboration with other major donor Agencies (e.g. European Union, Department for
International Development/United Kingdom, UNAIDS and Belgian Technical Cooperation) to ensure
programmatic synergies; and
17) attend meetings of SA Technical Teams and Ad Hoc Committees and assist in circulation of minutes.
PEPFAR funds support the following staff positions: 1) PEPFAR Deputy Coordinator; 2) Supervisory
Program Assistant; 3) Administrative Assistant; 4) COP Manager; 5) Communications Manager; and 6)
Health Specialist. Of the 2 positions that are currently vacant, a final selection for the Administrative
Assistant is in process and recruitment will begin shortly for the Health Specialist. Additionally, the State
Department currently funds a second Health Specialist position. PEPFAR funds also support a series of
technical, national and provincial, and partner meetings that may include: meetings with national and
provincial governments; a portion of the national South African Aids Conference, the Annual PEPFAR
Partners' Meeting; and technical meetings. An organogram detailing the HHS PEPFAR Secretariat staffing
is uploaded as a supporting document. In addition to salaries, benefits and travel costs, the management
budget includes operating costs (such as utilities, administrative and logistic support, travel costs, office
supplies, etc.), and may include other items related to PEPFAR support. The total HHS PEPFAR
Secretariat budget for staffing and associated management in FY 2009 is $989,692
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Ambassador and is located in the International Health Office in the Chancery. The Secretariat serves as the
central point for planning, communication and coordination on all PEPFAR-related tasks conducted in South
Africa by the various USG Agencies, and in doing so, assures that all USG contributions to PEPFAR reflect
the consensus of a united and dedicated USG team.
The Secretariat's roles include: 1) provide the US Ambassador and Mission leadership with information and
guidance about PEPFAR; 2) coordinate the implementation of PEPFAR with the South African Government;
3) communicate with the Office of the Global AIDS Coordinator and coordinate preparation of the Country
Operational Plan and other required reports; 4) prepare reports on issues related to PEPFAR activities in
South Africa; 5) undertake programmatic and reporting activities to assure coordination and harmonization
of USG Agencies' responses to audits and Congressional inquiries; 6) organize regularly scheduled
meetings of the PEPFAR Task Force, keep records of all Task Force meetings, and circulate minutes to
Task Force members and the South Africa Core Team at OGAC; 7) document any Inter-Agency Annual
Program Statement (APS) and facilitate review and approval processes; 8) serve as a repository and
clearinghouse for technical and programmatic information regarding HIV, AIDS, and PEPFAR; 9) assist in
the preparation of speeches, articles and other communications regarding PEPFAR by USG
representatives in South Africa; 10) assist the Mission's Public Affairs efforts in publicizing and promoting
PEPFAR activities in South Africa, and provide public affairs support for implementing partners; 11) manage
and maintain the South Africa PEPFAR website and photo gallery, allowing easy access to technical
resources and information about PEPFAR in South Africa; 12) coordinate global health elements of the
Mission Performance Plan; 13) assist in the organization of PEPFAR partner and technical meetings; 14)
prepare and host VIP visits and audits; 15) collaborate with other major donor Agencies (e.g. European
Union, Department for International Development/United Kingdom, UNAIDS and Belgian Technical
Cooperation) to ensure programmatic synergies; and 16) attend meetings of SA Technical Working Groups
and assist in preparation and circulation of minutes.
PEPFAR funds currently support the following staff positions: 1) PEPFAR Deputy Coordinator; 2) Office
Activity Narrative: Assistant; and 3) one-half OMS position. PEPFAR funds will additionally support the following positions in
the coming year: PEPFAR Specialist/COP Manager and Communications Specialist/Web Master.
Recruitment for these positions has been completed and they are expected to be filled imminently. In
addition, PEPFAR funds will support one-half of the Health Attaché position that is being filled on a
temporary basis, but is anticipated to be permanently filled in upcoming months. Additionally, the State
Department currently funds a PEPFAR Coordinator position and a Health Assistant position. PEPFAR funds
also support a series of technical and partner meetings that may include: meetings with provincial
governments; a portion of the national South African Aids Conference; the Annual PEPFAR Partners'
Meeting; and technical meetings. An organogram detailing the HHS/OIH South Africa staffing pattern for
PEPFAR is uploaded as a supporting document. In addition to salaries, benefits and travel costs, the
management budget includes operating costs (such as utilities, administrative and logistic support, travel
costs, office supplies, etc.), and may include other items related to PEPFAR support. The total HHS/OIH
PEPFAR budget for staffing and associated management in FY 2008 is $962,418.
New/Continuing Activity: Continuing Activity
Continuing Activity: 13920
Continued Associated Activity Information
Activity Activity ID USG Agency Prime Partner Mechanism Mechanism ID Mechanism Planned Funds
System ID System ID
13920 3121.08 HHS/Office of the US Department of 6652 1402.08 Emergency Plan $962,418
Secretary Health and Human Secretariat
Services
7481 3121.07 HHS/Office of the US Department of 4435 1402.07 Emergency Plan $1,021,300
3121 3121.06 HHS/Office of the US Department of 2719 1402.06 Emergency Plan $790,530
Table 3.3.19:
The PEPFAR Secretariat requests funds for International Cooperative Support Services (ICASS)
subscription of services including Standard, General Services, Information Management, Financial
Management Services, Personnel Services and Building operating expenses. The total DHHS PEPFAR
Secretariat ICASS budget for FY 2009 is $131,608. The increased amount is due to increased staff
numbers.
---------------------------
The Secretariat requests funds for International Cooperative Administrative Support Services (ICASS)
Management Services, Personnel Services and Building operating expenses.
Continuing Activity: 14504
14504 14504.08 HHS/Office of the US Department of 6652 1402.08 Emergency Plan $58,882
