Detailed Mechanism Funding and Narrative

Details for Mechanism ID: 12433
Country/Region: Namibia
Year: 2010
Main Partner: Clinical and Laboratory Standards Institute
Main Partner Program: NA
Organizational Type: NGO
Funding Agency: HHS/CDC
Total Funding: $339,655

NEW/REPLACEMENT NARRATIVE WITH SUBSTANTIAL CHANGES The International Laboratory

Branch (ILB) consortium partners' main goal is to strengthen laboratory systems through technical

assistance to the Namibia Institute of Pathology (NIP). NIP, in turn, provides quality laboratory services to

MOHSS HIV, TB and OIs programs.

To achieve this goal each of the four ILB consortium members provides technical assistance in specific

areas. For the Clinical and Laboratory Standards Institute (CSLI), those objectives include:

1) Conduct gap analyses to evaluate existing laboratory operations against South African National

Accreditation System (SANAS) accreditation requirements.

2) Train NIP staff on Quality Management Systems.

3) Assist NIP in developing a quality improvement implementation plan.

4) Provide onsite technical assistance for monitoring the progress of the plan.

How the Implementing Mechanism is linked to the Partnership Framework (PF) goals and benchmarks

over the life of its agreement/award:

Through support for quality laboratory services, this implementing mechanism is key to the USG

commitments related to the PF goal of "scaling up and enhancing antiretroviral treatment services …

[and] reducing TB/HIV co-infection." The technical assistance delivered through this IM will specifically aid

the GRN and the USG to meet the following PF objectives:

1) Enhance the quality of ART care through quality assured bio-clinical monitoring.

2) Expand coverage of screening for TB/HIV co-infection.

3) Improve surveillance for drug resistance.

The implementing Mechanism's geographic coverage and target population:

This mechanism is designed to provide national coverage through the NIP network of laboratories. CLSI

will work with NIP and other partners to cover all laboratories in Namibia. Quality Management Systems

training will target all laboratories. The gap analyses and mentoring assistance will be rolled out in a

targeted manner, depending on identified needs.

Key contributions to Health System Strengthening:

The CLSI technical approach is built on the results of continuous situation assessments. These are

followed by training on quality management and the development of implementation plans. Emphasis is

placed on Train-the-Trainer (TOT) courses, which produce local trainers. These individuals represent a

growing core of local expertise to provide on-going supervision, mentoring and additional training.

Through this system, CLSI helps build capacity at the systems level and at each facility. This local

capacity will sustain the national laboratory system over the long-term and gradually reduce NIP's

dependence on external TA.

Implementing Mechanism's cross-cutting programs and key issues:

As noted above, technical assistance from CLSI contributes to a strengthening of local expertise. NIP

laboratory staff trained to conduct trainings and supportive supervision represent a strong foundation on

which future human resources for health may be built within the public healthcare sector.

The Implementing Mechanism's strategy to become more cost efficient over time:

All ILB consortium partners provide short-term technical trainings. NIP manages the logistics of the

trainings to be conducted, and, increasingly, provides trainers from its own staff to conduct follow-up

mentoring and monitoring. NIP is also responsible for procuring equipment and reagents for the trainings.

These procurements, including stock management and delivery, are done through NIP's local ordering

system. As indicated above, the training of trainers as instructors and mentors will, over time, reduce

CLSI's role in Namibia. On that note, CSLI's role is already 100% technical assistance. NIP is solely

responsible for laboratory service delivery. A USG objective for the next five years is to develop NIP's

administrative capacity to allow NIP to contract and fund its own technical relationships, as needed, with

IDP consortium members.

Monitoring and evaluation plans for included activities:

All CDC cooperative agreement grantees must submit a detailed work plan with their annual continuation

application. This work plan must be based on PEPFAR indicators and aligned with targets set for each

country. All IDP consortium members must also submit bi-annual status reports to the IDP program

manager in Atlanta. These reports are shared with CDC program managers in Namibia and used to

inform any year-on-year changes to the work plan. All trainees are required to develop an individual work

plan. These are followed up by NIP and CSLI mentors during supportive visits. Other keys indicators

including the monitoring of results for quality and progress made toward accreditation by SANAS.

Funding for Laboratory Infrastructure (HLAB): $339,655

NEW/REPLACEMENT NARRATIVE WITH SUBSTANTIAL CHANGES This is a continuing activity from COP 2009. It includes one component: 1) Technical assistance from the Clinical Laboratory Standards Institute (CLSI) to the Namibia Institute of Pathology (NIP). PEPFAR Namibia will support CLSI through a cooperative agreement managed by the CDC Global AIDS

Program International Laboratory Branch (ILB) in Atlanta. Other partners supported through this mechanism include: the American Society of Clinical Pathology (ASCP), the American Society for Microbiology (ASM), and the Association of Public Health Laboratories (APHL). ASM's work is described in the HVTB technical area. APHL and ASCP are described in separate narratives under HLAB. In COP10, CLSI technical assistance to NIP will include: -Support for quality management systems as NIP prepares for laboratory accreditation through the South African National Accreditation System (SANAS). CLSI will support a thorough assessment of NIP's quality management system and practices, conduct an active gap analysis, and an assessment of overall program effectiveness. Based on these assessments and reviews, CLSI will help NIP to produce standardized laboratory methodologies.. Supportive Supervision: CLSI experts will provide direct technical assistance and supportive supervision to NIP staff. Additional supervision and mentoring will be provided by laboratory advisors from CDC Namibia. NIP managers and supervisors will provide day-to-day management oversight and supervision.

Sustainability: All ILB consortium partners provide short-term technical trainings. NIP manages the logistics of the trainings to be conducted, and, increasingly, provides trainers from its own staff to conduct follow-up mentoring and monitoring. NIP is also responsible for procuring equipment and reagents for the trainings. These procurements, including stock management and delivery, are done through NIP's local ordering system. The use of training of trainers (TOT) methods will, over time, reduce CLSI's role in Namibia. On that note, CLSI's role is already 100% technical assistance. NIP is solely responsible for laboratory service delivery. A USG objective for the next five years is to develop NIP's administrative capacity to allow NIP to contract and fund its own technical relationships, as needed, with IDP consortium members.

Cross Cutting Budget Categories and Known Amounts Total: $170,000
Human Resources for Health $170,000