PEPFAR's annual planning process is done either at the country (COP) or regional level (ROP).
PEPFAR's programs are implemented through implementing partners who apply for funding based on PEPFAR's published Requests for Applications.
Since 2010, PEPFAR COPs have grouped implementing partners according to an organizational type. We have retroactively applied these classifications to earlier years in the database as well.
Also called "Strategic Areas", these are general areas of HIV programming. Each program area has several corresponding budget codes.
Specific areas of HIV programming. Budget Codes are the lowest level of spending data available.
Expenditure Program Areas track general areas of PEPFAR expenditure.
Expenditure Sub-Program Areas track more specific PEPFAR expenditures.
Object classes provide highly specific ways that implementing partners are spending PEPFAR funds on programming.
Cross-cutting attributions are areas of PEPFAR programming that contribute across several program areas. They contain limited indicative information related to aspects such as human resources, health infrastructure, or key populations programming. However, they represent only a small proportion of the total funds that PEPFAR allocates through the COP process. Additionally, they have changed significantly over the years. As such, analysis and interpretation of these data should be approached carefully. Learn more
Beneficiary Expenditure data identify how PEPFAR programming is targeted at reaching different populations.
Sub-Beneficiary Expenditure data highlight more specific populations targeted for HIV prevention and treatment interventions.
PEPFAR sets targets using the Monitoring, Evaluation, and Reporting (MER) System - documentation for which can be found on PEPFAR's website at https://www.pepfar.gov/reports/guidance/. As with most data on this website, the targets here have been extracted from the COP documents. Targets are for the fiscal year following each COP year, such that selecting 2016 will access targets for FY2017. This feature is currently experimental and should be used for exploratory purposes only at present.
In 2004, the Ministry of Health, with PEPFAR support, developed the KITSO HIV/AIDS training program to guide the Ministry and its training partners in the coordination of HIV/AIDS health professional training in Botswana. As part of the monitoring and evaluation of this training, the plan proposes the creation of a national training database. The Ministry of Health, after careful consultation, has decided to use/adapt the Training Information Monitoring System (TIMS©) developed by JHPIEGO.
TIMS is a computer-based tool used to track and monitor training efforts. It is a Microsoft Access database application used to store information about training course content, timing, participants and trainers. In TIMS, each person's skills, qualifications and current facility are stored, along with courses taken, courses taught and competencies achieved and maintained.
TIMS is able to track information about courses, participants and trainers to report items such as: • Number of courses held summarized by training centers, districts or provinces • Number of courses held on specific topics in a given timeframe, the sponsors and number of people attended • Number of course participants each funding agency or award is providing training for • The types of health facilities where trained health care professionals work • The levels of clinical and training skills competency participants have attained • If providers are attending complementary or duplicate courses • Which trainers have been conducting courses and how many have they trained • Which course participants have received a follow-up assessment of their skills • The results of training follow-up visits to specific course participants
TIMS has standard and customizable data elements for monitoring events, participants, and trainers. There are over 60 standard reports included in TIMS and using MS Access 2000 query and reporting tools, a database administrator can add more reports to the TIMS reports menu, for easy access by end users. Additionally, data can be exported from TIMS into common formats for: • Graphing • Mapping • Tabular presentation • Statistical analysis
JHPIEGO has facilitated the use of TIMS for training programs in 15 countries in Africa, Asia and Caribbean.
JHPIEGO will provide technical assistance and training in the adaptation and use of TIMS to the MOH. This will require the following: 1. A needs assessment will be undertaken to assess how TIMS will be used and applied for supporting training programs in Botswana. 2. The system will be customized for local use and local technical capacity and information infrastructure in facilities where TIMS would be deployed will be assessed. 3. Data collection forms and sample database will be developed to suit the needs of the training program. 4. Pre-existing provider databases for "pre-populating" TIMS provider data table will be identified and gathered. 5. Program managers, M&E officers, data entry personnel and other future TIMS users will be trained on all aspects of the system. 6. IT professionals will be briefed on common ongoing support questions they may need to respond to. 7. JHPIEGO will work onsite with new TIMS users to assure program is installed correctly on desktops and/or networks and practice data entry and report generation with real or sample data. 8. JHPIEGO will provide ongoing technical assistance.
A training manual has been developed and will be made available to the staff at the MoH. A computer and printer will also be provided as part of the package. MOH will hire a data clerk to be responsible for data entry.
