Detailed Mechanism Funding and Narrative

Years of mechanism: 2008 2009

Details for Mechanism ID: 3104
Country/Region: Zambia
Year: 2009
Main Partner: U.S. Centers for Disease Control and Prevention
Main Partner Program: NA
Organizational Type: Own Agency
Funding Agency: HHS/CDC
Total Funding: $2,914,000

Funding for Management and Operations (HVMS): $2,914,000

This narrative describes the CDC Zambia Management and Staffing (M&S) needs for both GHCS and GAP


The United States Government (USG) Zambia team's M&S goal, through the CDC office in Zambia, is to

have sufficient staff for FY 2009 to provide more technical and programmatic oversight and assistance to all

implementing partners in Zambia. The CDC M&S budget in FY 2009 supports the USG interagency team

process of providing technical assistance and monitoring of PEPFAR activities across a significant array of

implementing partners in the Zambia. Zambia is a land-locked country surrounded by eight other countries.

It is divided into nine provinces and 72 districts. It is estimated that over 70 local languages exist. This

geographical and ethnic diversity influences the USG staffing needs to provide monitoring of the extensive

PEPFAR activities. Direct country project officer oversight at CDC Zambia is in place for 34 implementing

partner cooperative agreements covering activities in 15 technical program areas. Ten additional contracts

and task orders are also in place for specific management and operational requirements.

To achieve the goals of effective technical assistance (TA) to the Government of the Republic of Zambia

(GRZ) and joint USG oversight of implementing partners, the CDC Global AIDS Program (GAP) Office in

Zambia has planned for full staffing at 55 positions in FY 2009, an increase of two local positions from the

53 staff approved in the 2008 COP. Presently, 49 approved positions have been filled or are awaiting

security clearance. CDC is currently recruiting for the remaining four positions.

In FY 2009, the CDC staffing plan includes six United States Direct Hire (USDH) that are comprised of the

Chief of Party, Deputy Director, Chief of Epidemiology and Strategic Information, Chief of Laboratory

Infrastructure, Senior Epidemiologist for Operational Research, and Public Health Advisor. One new USDH

position was sought and approved in COP 2008. A further breakdown of total staff requested includes 32

technical locally engaged and contract staff, three program management staff, and 14 locally engaged

administrative support staff, including seven drivers including those in the field offices. In the attached

supporting documents a full USG PEPFAR Zambia organizational chart is attached. The specific disciplines

of technical staff were determined through an interagency staffing for results process that allows for

complementary staffing across agencies. While some technical positions in program areas are duplicative

for agencies, that duplicity is based on the total size of FY 2009 PEPFAR programming and the minimum

time required to adequately monitor the field work of partners and provide technical assistance to the GRZ.

M&S costs are inclusive of rent for offices and warehouse space, utilities, office operational costs, office

equipment, travel for M&S staff, training for M&S staff, relocation costs of four USDH positions expected in

FY 2009, residential leases and post allowances for six USDH positions, security services for offices, fuel,

and increased communications costs related to staff growth. Operational costs for three field offices within

the provincial health office structure in Eastern, Western, and Southern provinces and one Senior Advisor to

the Ministry of Health are also included. The majority of the technical staff work in more than three technical

program areas, however, those who can be clearly supported by a technical program area have been

backed out of this request. This FY 2009 submission does not include headquarters TA support.

New/Continuing Activity: Continuing Activity

Continuing Activity: 15602

Continued Associated Activity Information

Activity Activity ID USG Agency Prime Partner Mechanism Mechanism ID Mechanism Planned Funds

System ID System ID

15602 3617.08 HHS/Centers for US Centers for 7193 3104.08 CDC (Base) $2,914,000

Disease Control & Disease Control

Prevention and Prevention

9009 3617.07 HHS/Centers for US Centers for 5010 3104.07 CDC (Base) $2,790,000

Disease Control & Disease Control

Prevention and Prevention

3617 3617.06 HHS/Centers for US Centers for 3104 3104.06 $2,790,000

Disease Control & Disease Control

Prevention and Prevention

Table 3.3.19: