PEPFAR's annual planning process is done either at the country (COP) or regional level (ROP).
PEPFAR's programs are implemented through implementing partners who apply for funding based on PEPFAR's published Requests for Applications.
Since 2010, PEPFAR COPs have grouped implementing partners according to an organizational type. We have retroactively applied these classifications to earlier years in the database as well.
Also called "Strategic Areas", these are general areas of HIV programming. Each program area has several corresponding budget codes.
Specific areas of HIV programming. Budget Codes are the lowest level of spending data available.
Expenditure Program Areas track general areas of PEPFAR expenditure.
Expenditure Sub-Program Areas track more specific PEPFAR expenditures.
Object classes provide highly specific ways that implementing partners are spending PEPFAR funds on programming.
Cross-cutting attributions are areas of PEPFAR programming that contribute across several program areas. They contain limited indicative information related to aspects such as human resources, health infrastructure, or key populations programming. However, they represent only a small proportion of the total funds that PEPFAR allocates through the COP process. Additionally, they have changed significantly over the years. As such, analysis and interpretation of these data should be approached carefully. Learn more
Beneficiary Expenditure data identify how PEPFAR programming is targeted at reaching different populations.
Sub-Beneficiary Expenditure data highlight more specific populations targeted for HIV prevention and treatment interventions.
PEPFAR sets targets using the Monitoring, Evaluation, and Reporting (MER) System - documentation for which can be found on PEPFAR's website at https://www.pepfar.gov/reports/guidance/. As with most data on this website, the targets here have been extracted from the COP documents. Targets are for the fiscal year following each COP year, such that selecting 2016 will access targets for FY2017. This feature is currently experimental and should be used for exploratory purposes only at present.
Years of mechanism: 2008
The Monitoring and Evaluation of the Emergency Plan Progress (MEEPP) was launched in January 2005.
The purpose of this program is to design, implement and maintain a comprehensive PEPFAR performance
management, monitoring and reporting system. The MEEPP program is similarly charged with supporting
the USG PEPFAR team and its implementing partners (IPs), using performance improvement processes
and targeted technical assistance, to report high quality data in a timely and efficient manner in accordance
with OGAC's strategic information requirements. The programme is also required to establish strong
linkages with host country institutions that are involved in the monitoring of HIV / AIDS activities in the
context of the national response. This activity is a continuation from FY 2007 and has been updated for FY
MEEPP has now fully institutionalized a web-based database that has facilitated PEPFAR data aggregation,
analysis and use through five reporting cycles. The database is fully operational and is continuously
upgraded to respond to changes in PEPFAR requirements and to increase the user friendliness for both
Emergency Plan (EP) implementing partners and the USG PEPFAR team. MEEPP staff has been busy
working with the EP strategic information team to improve existing data gathering tools and to train
PEPFAR implementing partners in the use of these tools and the new database to standardize data
reporting across all 70 or so Emergency Plan partners in accordance with OGAC guidance. MEEPP has
also established effective communication and networking channels between partners facilitating the sharing
of best practices and lessons learned in M&E. In this way, MEEPP has played a critical role in the
preparation of the EP Semi-Annual and Annual Reports as well as validating the reported data. As of 30th
March 2007, MEEPP had conducted participatory Data Quality Assessment and Validation with 31 Prime
Partners at a total of 269 service outlets. The outcome of this exercise has been an improvement in the
quality of data as manifested in the subsequent reporting cycles. During the SAPR 2007, the 31 Prime
Partners contributed 97 % of the HCT, 93 % of the ART , 98 % of the PMTCT, 95 % of the Palliative Care
and 95 % of the OVC data.
MEEPP has worked closely with the EP strategic information team to use the results of these assessments
and validations to target MEEPP technical assistance to particular implementing partners facing M&E
challenges and improving/upgrading their information management systems and thus the quality and
timeliness of data reported. In addition to the special studies that had been undertaken to support
improved ART programming including a mapping of all USG ART sites in Uganda and a comprehensive
ART program review, MEEPP has been integrally involved in five Special Studies that focused on
assessing the factors underlying discrepant reporting by IPs at the same service outlet; assessing the level
of overlap of clientele across ART and Palliative Care service outlets; validating the USG indirect OVC
support for SAPR 07; validating ART indirect USG support for APR 06 and SAPR 07 and validating HCT
and PMTCT indirect USG support for APR 06 and SAPR 07. The preliminary results from these studies are
already pointing at specific action points that need to be taken to register further improvement in the quality
of both direct and indirect EP data at the aggregate level as well as the national host country level.
In support of FY 2006 and FY 2007 planning meetings, MEEPP prepared - and subsequently updated - a
series of data analyses providing important insights regarding progress against set targets and coverage of
PEPFAR supported interventions identifying opportunities for improved collaboration among partners.
These documents included HIV burden by districts worksheets and comparative analyses of reported
achievements against FY 2004, FY 2005, FY 2006 and, FY 2007 targets across all implementing partners in
all 14 PEPFAR program areas. These documents are the main tools for the target setting refresher
trainings organized by MEEPP and engaging all USG PEPFAR Technical Working Groups and training
program managers in the use of detailed data trend tools to better support their IPs in target
setting/estimation. An updated set of these tools was prepared and utilized for the FY 2008 Country
Operational Planning exercise. The main objective of these data trend orientation and "how-to' target
setting sessions is to introduce MEEPP generated Country Operational Planning resource materials, jointly
analyze performance data trends, raise awareness on key findings related to HIV burden and important
results of the Uganda HIV/AIDS sero-behavioral survey, identify "windows of opportunity" to adjust
programs to maximize data driven programming and encourage constructive dialogue between Cognizant
Technical Officers (CTOs) / Project Officers and their respective implementing partners on areas of
programmatic and/or target setting concerns.
In response to increasing demand for MEEPP services from the USG PEPFAR team to support the M&E
needs of the growing PEPFAR/Uganda portfolio and its numerous continuing and new implementing
partners, MEEPP was facilitated to hire additional staff. In FY 2006, the USG PEPFAR team was supported
by OGAC to increase funding to MEEPP in order to hire an additional M&E specialist, a data
manager/analyst and a program assistant. This increase in staff has been instrumental in enabling MEEPP
to further the implementation of its comprehensive performance management, monitoring and reporting
system and to maintain - and upgrade as necessary - the functionality of the online database. This human
resource strength will be further utilized to strengthen the Emergency Plan M&E capacity and also the
capacity of the relevant host country institutions during FY 2008.
In FY 2008, MEEPP will continue to work with all PEPFAR implementing partners to build capacity in
monitoring and evaluation, especially so for those that have suffered marked attrition of M&E personnel,
and to ensure that quality data collection and reporting systems are in place. All key M&E staff within
implementing partner organizations will be trained or retrained in data quality assessment, reporting
readiness and in the use of data for performance improvement. MEEPP will conduct Data Quality
Assessments and data validations in collaboration with ten additional prime partners and will place
particular attention on validating reported training data in order to maintain high quality and timely reporting
for PEPFAR. A total of five Special Studies will be conducted in response to the programmatic and
performance improvement questions identified by the USG PEPFAR strategic information team and the
Technical Working Groups. MEEPP will take advantage of the growing volume of Emergency Plan data for
a series of in-depth trend analyses to inform the individual IPs and the PEPFAR team in strategic
information management and overall planning and performance monitoring. Accordingly, MEEPP will
continue to support the target setting and analytical agenda of each of the USG PEPFAR technical working
groups in order to ensure timely attainment of Uganda's PEPFAR targets and increasingly fine tune
PEPFAR programming to effectively and efficiently address key drivers of the HIV/AIDS epidemic in
Uganda. As importantly, MEEPP will continue to support the analytical agenda of the EPT for gender
related issues. MEEPP's on-line data collection and reporting system facilitates examination of gender
issues across prevention, care and treatment programming within the USG EP response in Uganda.
In response to the findings of the recently conducted special studies on validation of the USG Indirect
support, MEEPP , in close consultation with AIDS Capacity Enhancement program (ACE, will work closely
with the Monitoring and Evaluation teams of the Ministries of Health ( AIDS Control Programme ) and
Gender and Social Development ( OVC Secretariat ) to strengthen Data Quality Assessment ( DQA ) and
Validation for the Indirect outputs in HCT, PMTCT, ART, PC ( Including TB/HIV ) and OVC. The expected
output will be strengthened HIV / AIDS and OVC M & E systems in the respective ministries. MEEPP will
also assist in the dissemination of the best practices amongst implementing partners, host country
counterparts and development partners through a variety of dissemination modalities including technical
meetings, seminars, trainings and a series of communication products including contributions to a quarterly
newsletter by the Uganda AIDS Commission, as appropriate. In addition, MEEPP will continue to work
closely with the PEPFAR supported implementing partner, AIDS Capacity Enhancement program (ACE) in
its work with the Uganda AIDS Commission to advance HIV/AIDS stakeholders toward the application of
and adherence to "One Monitoring and Evaluation System" through the operationalization of Uganda's HIV /
AIDS National Strategic Plan 2007 /2008 -2011 / 2012 ( NSP ). MEEPP will also coordinate closely with the
CDC informatics Team and ACE in their work to support the MOH/Resource Center's strengthening /
expansion of the HMIS and ensure that all USG PEPFAR implementing partners upgrade and/or build
HIV/AIDS information management systems that can easily link to the HMIS and provide the GOU with key
HIV/AIDS information. The emphasis on closer participatory involvement in strategic information activities
between MEEPP and the host country institutions responsible for monitoring the national HIV / AIDS
response is yet another step in strengthening the sustainability of this vital component of portfolio
management at the national level.