Detailed Mechanism Funding and Narrative

Details for Mechanism ID: 5086
Country/Region: Uganda
Year: 2007
Main Partner: Social and Scientific Systems
Main Partner Program: NA
Organizational Type: Private Contractor
Funding Agency: USAID
Total Funding: $2,250,000

Funding for Strategic Information (HVSI): $2,250,000

The Monitoring and Evaluation of the Emergency Plan Program (MEEPP) was launched in January 2005. The purpose of this program is to design, implement and maintain a comprehensive PEPFAR performance management, monitoring and reporting system. The MEEPP program is similarly charged with supporting the USG PEPFAR team and its implementing partners (IPs), using performance improvement processes and targeted technical assistance, to report high quality data in a timely and efficient manner in accordance with OGAC's strategic information requirements.

MEEPP has now fully institutionalized a web-based database that has facilitated EP data aggregation, analysis and use through 3 reporting cycles. The database is fully operational and is continuously upgraded to meet new PEPFAR requirements and to increase ease of use for both Emergency Plan (EP) implementing partners and the USG PEPFAR team. MEEPP staff has been busy working with the EP strategic information team to improve existing data gathering tools and to train PEPFAR implementing partners in the use of these tools and the new database to standardized data reporting across all 75 EP partners in accordance with OGAC guidance. MEEPP has also established effective communication and networking channels between partners facilitating the sharing of best practices and lessons learned in M&E. In this way, MEEPP has played a critical role in the preparation of the EP Semi-Annual and Annual Reports and has worked extensively with 20 of the largest implementing partners to conduct data quality assessments/improvements (DQA) and validations. Following the FY05 annual report, MEEPP had conducted collaborative DQAs and data validations in a total of 101 unique sites and had validated 61% of the total volume of data reported for ARV services, 46.2% of palliative care-basic data, 36.2% of Palliative care TB/HIV data, 22.9% of counselling and testing data, 11.8% of OVC data, 8.6% of laboratory data and 6.4% of PMTCT data.

MEEPP has worked closely with the EP strategic information team to use the results of these assessments and validations to target MEEPP technical assistance to particular implementing partners facing M&E challenges and improving/upgrading their information management systems and thus the quality and timeliness of data reported. In addition, MEEPP has been integrally involved in two special studies to support improved ART programming including a mapping of all USG ART sites in Uganda and a comprehensive ART program review.

In support of COP 06 and 07 planning meetings, MEEPP prepared - and subsequently updated - a series of data analyses providing important insights regarding progress against set targets and coverage of EP supported interventions identifying opportunities for improved collaboration among partners. These documents included HIV burden by districts worksheets and comparative analyses of reported achievements against FY04, FY05 and FY06 targets across all implementing partners in all 14 PEPFAR program areas. In the past few months MEEPP organized three target setting refresher trainings engaging all USG PEPFAR Technical Working Groups. and training program managers in the use of detailed data trend tools to better support their IPs in target setting/estimation. The main objective of these data trend orientation and "how-to' target setting sessions was to introduce MEEPP generated COP 07 planning resource materials, jointly analyze performance data trends, raise awareness on key findings related to HIV burden and important results of the Uganda HIV/AIDS sero-behavioral survey, identify "windows of opportunity" to adjust programs to maximize data driven programming and encourage constructive dialogue between CTOs/ project officers and their respective implementing partners on areas of programmatic and/or target setting concerns.

In response to increasing demand for MEEPP services from the USG PEPFAR team to support the M&E needs of the growing PEPFAR/Uganda portfolio and its numerous continuing and new implementing partners, MEEPP is hiring additional staff. In FY06, the USG PEPFAR team was supported by OGAC to increase funding to MEEPP in order to hire an additional M&E specialist, a data manager and a program assistant. This increase in staff is instrumental to enabling MEEPP to further the implementation of its comprehensive performance management, monitoring and reporting system and to maintain - and upgrade as necessary - the functionality of the online database.

In FY 07, MEEPP will continue to work with all EP implementing partners to build capacity in monitoring and evaluation and to ensure quality data collection and reporting systems are in place. All key M&E staff within implementing partner organizations will be trained or

retrained in data quality assessment, reporting readiness and in the use of data for performance improvement. MEEPP will continue to conduct Data Quality Assessments and data validations in order to maintain high quality and timely reporting for PEPFAR. Four programmatic analyses examining specific performance improvement questions identified by the USG PEPFAR strategic information team will be conducted. These analyses will cost less than $25,000 each. MEEPP will continue to support the target setting and analytical agenda of each of the USG PEPFAR technical working groups in order to ensure timely attainment of Uganda's PEPFAR targets and increasingly fine tune PEPFAR programming to effectively and efficiently address key drivers of the HIV/AIDS epidemic in Uganda. MEEPP will also assist in the dissemination of the best practices amongst implementing partners, host country counterparts and development partners through a variety of dissemination modalities including technical meetings, seminars, trainings and a series of communication products including a quarterly newsletter. In addition, MEEPP will work closely with the PEPFAR supported implementing partner, AIDS Capacity Enhancement program (ACE) in its work with the Ugandan AIDS Commission to advance HIV/AIDS stakeholders toward the application of and adherence to "One Monitoring and Evaluation System" through the operationalization of Uganda's new Monitoring and Evaluation Framework 2006/7 - 2010/11. MEEPP will also coordinate closely with the CDC informatics Team and ACE in their work to support the MOH/Resource Center's strengthening/expansion of the HMIS and ensure that all USG PEPFAR implementing partners upgrade and/or build HIV/AIDS information management systems that can easily link to the HMIS and provide the GOU with key HIV/AIDS information.

MEEPP will continue to support the analytical agenda of the EPT for gender related issues. MEEPP's on-line data collection and reporting systems facilitates examination of gender issues across prevention, care and treatment programming within the USG EP response in Uganda.

Subpartners Total: $25,687
Principia: $25,687