PEPFAR's annual planning process is done either at the country (COP) or regional level (ROP).
PEPFAR's programs are implemented through implementing partners who apply for funding based on PEPFAR's published Requests for Applications.
Since 2010, PEPFAR COPs have grouped implementing partners according to an organizational type. We have retroactively applied these classifications to earlier years in the database as well.
Also called "Strategic Areas", these are general areas of HIV programming. Each program area has several corresponding budget codes.
Specific areas of HIV programming. Budget Codes are the lowest level of spending data available.
Expenditure Program Areas track general areas of PEPFAR expenditure.
Expenditure Sub-Program Areas track more specific PEPFAR expenditures.
Object classes provide highly specific ways that implementing partners are spending PEPFAR funds on programming.
Cross-cutting attributions are areas of PEPFAR programming that contribute across several program areas. They contain limited indicative information related to aspects such as human resources, health infrastructure, or key populations programming. However, they represent only a small proportion of the total funds that PEPFAR allocates through the COP process. Additionally, they have changed significantly over the years. As such, analysis and interpretation of these data should be approached carefully. Learn more
Beneficiary Expenditure data identify how PEPFAR programming is targeted at reaching different populations.
Sub-Beneficiary Expenditure data highlight more specific populations targeted for HIV prevention and treatment interventions.
PEPFAR sets targets using the Monitoring, Evaluation, and Reporting (MER) System - documentation for which can be found on PEPFAR's website at https://www.pepfar.gov/reports/guidance/. As with most data on this website, the targets here have been extracted from the COP documents. Targets are for the fiscal year following each COP year, such that selecting 2016 will access targets for FY2017. This feature is currently experimental and should be used for exploratory purposes only at present.
Years of mechanism: 2008 2009
Track 1 and 2 funds are combined for this activity.
ACTIVITY HAS BEEN MODIFIED IN THE FOLLOWING WAYS:
ACTIVITY NARRATIVE:
The SCMS objective is to support PEPFAR programs in Nigeria by providing increased access to quality
HIV/AIDS related commodities. SCMS activity under this program area covers the procurement, shipment,
distribution and delivery of blood safety related commodities as well as other supply chain management
related activities. It also covers technical assistance (TA) and system strengthening (SS) activities provided
to PEPFAR Implementing Partners (IPs) and to the Department of Defense (DoD) to strengthen or build
their supply chain management capacity within their respective programs.
In COP09, SCMS will procure, for the National Blood Transfusion Service (NBTS) and DoD, safe blood
related commodities needed for the collection, testing, preparation and distribution of blood and blood
components. Examples of such commodities are blood bags, laboratory reagents, and testing diagnostic
kits for the detection of HIV, syphilis, and hepatitis B and C. SCMS will also procure commodities needed
for the disposal of contaminated products.
Through its continuous support to and strengthening of commodity security in PEPFAR programs, SCMS
works towards ensuring uninterrupted availability of needed commodities to the target populations of blood
donors and blood or blood components' recipients in the general population.
The present budget will cover the cost of commodities as well as logistical and administrative services from
the field office for the coordination and management of the procurements undertaken by SCMS for the
support of all IPs active in blood/medical safety. In COP09, SCMS will procure blood safety commodities
and requested technical assistance (TA) for the National Blood Transfusion Service and DoD, each of which
has attributed specific funds to SCMS for these services: DoD, $10,000, and NBTS, $1,000,000. The
budget also supports the cost of TA and SS. SCMS will assist in quantification and forecasting of
requirements and will support the development of long term supply plans (considering in country stocks and
anticipated consumption rates) for stock management and delivery planning.
SCMS will support the NBTS and DoD in the following areas of the supply chain cycle: product selection in
accordance with the Nigerian National Blood Policy and Operational guidelines for blood transfusion
practices, Federal Government of Nigeria's (GON) HIV testing algorithm, marketing authorization status
(GON NAFDAC registration), and GON importation regulation. SCMS will also be responsible for ensuring
that commodities procured meet eligibility criteria under the USG acquisition rules and regulations, including
source and origin waivers and approvals by the US Food and Drug Administration or other relevant
stringent drug regulatory authorities.
SCMS will identify suitable sources of supply both internationally and nationally. SCMS will work with
implementing partners (IPs) in Nigeria to locally procure products that are either banned for importation or
for which local procurement represents a key advantage in terms of cost, delivery and/or associated
services (i.e., maintenance service). SCMS will coordinate with the USG team to ensure selected products
are appropriately registered in Nigeria. For products not yet registered by NAFDAC, SCMS will make
suitable recommendations including waiver applications where appropriate. SCMS will take the lead to
communicate with manufacturers on registration gaps in Nigeria.
SCMS procurement leverages global spend to provide best value and offers clients certainty of competitive
prices and international quality standards. The SCMS procurement strategy is articulated around buying
generics whenever possible, pooling procurements for HIV/AIDS care, prevention and treatment programs
across PEPFAR focus countries and negotiating long term contracts with suppliers. IPs and DoD's requests
for blood safety related commodities will be addressed to and coordinated with the SCMS field office directly
in line with explicit guidance from the Prevention Technical Working Group (TWG) and the USG PEPFAR
team to ensure complementarities with the priorities identified.
SCMS will be responsible for the shipment of procured commodities into Nigeria through Abuja or other
points of entry as required. SCMS will take the lead and further streamline the customs clearance process
as appropriate including management of the various duty exemption forms (CC1, CC2, CC3). SCMS will
coordinate with the USG team to fulfill importation requirements and provide needed documentation to allow
customs clearance in an efficient and timely manner.
Where appropriate, commodities procured and imported by SCMS will be supplied through the SCMS
Regional Distribution Center (RDC) in Ghana. The warehousing of commodities in the RDC is a critical
component of the SCMS technical solution. The use of the RDC will significantly reduce lead times and
provide an important buffer between the supply from manufacturers and demands from the PEPFAR
programs in Nigeria. The RDC also ensures that shipment quantities do not overwhelm their recipients in
country, an increasing challenge in the context of program scale-up. The RDC concept also brings an
increased flexibility in stock management, thus reducing risk of stock obsolescence or need for emergency
replenishments, resulting in important savings. Finally, the RDC approach serves regional and national
sustainability, as the RDC is designed to be a commercially viable entity, available to other health (and non-
health) programs, whose benefit will last beyond SCMS. Where possible and appropriate, SCMS will road
freight from the RDC in Ghana to Abuja; this mode of delivery will provide significant savings over airfreight.
Delivery arrangements will be negotiated with NBTS and DoD; SCMS will either deliver to a central location
or to points of service as needed. When local warehousing is needed, SCMS will continue to explore viable
options make use of its recently acquired cross-docking facility and the long term warehouse facility (which
will be acquired in COP09). For in-country distribution where necessary, SCMS will competitively source for
and utilize the service of an efficient and safe in-country courier services operator.
SCMS will also assist IPs to monitor/report on stock levels and usage through the deployment of pipeline
Activity Narrative: databases. Additionally SCMS will monitor product safety and tracking for recalls (pharmacovigilance).
SCMS provides TA and SS services in all areas of the supply chain including product selection,
quantification and forecasting, supply planning, procurement, warehousing, customs clearance and delivery.
In COP09, SCMS will provide TA and SS services to IPs including the training of staff in the use of the ProQ
or Quantimed forecasting and pipeline supply planning tools. SCMS will continue to provide TA and SS
services to DoD based on the recommendations that came out of the supply chain systems assessment
carried out in COP07.
SCMS will provide the USG team with regular reports on supplies and equipments as well as monthly
financial reports. In COP09, Supply Chain Support Teams (SCSTs) (to be made up of technical SCMS staff
and GoN or IP staff as appropriate) will be constituted by SCMS to work with the IPs in providing their
trained logisticians with the capacity to monitor and support the performance of the supply chains at various
levels. Using standardized indicators of logistics performance, the SCSTs will track performance of the
supply chains and together, act as an early warning system to identify impending or imminent supply chain
breakdowns and act to forestall these. By developing methodologies and tools for conducting these
activities, SCMS will work with GoN and IPs to establish and institutionalize this activity, thereby building the
capacity to identify these problems and resolve them before service delivery is compromised. In addition, an
automated web based procurement tracking database will ensure that the USG team and IPs have
adequate visibility on SCMS procurement status by providing an easy access to accurate and up to date
information on procurement.
Under this program area, SCMS does not have targets of its own, but supports NBTS and DoD to reach
their blood safety planned targets.
EMPHASIS AREA:
Human capacity development
New/Continuing Activity: Continuing Activity
Continuing Activity: 14085
Continued Associated Activity Information
Activity Activity ID USG Agency Prime Partner Mechanism Mechanism ID Mechanism Planned Funds
System ID System ID
14085 14085.08 U.S. Agency for Partnership for 6706 6706.08 USAID Track $1,000,000
International Supply Chain 1.0 SCMS
Development Management
Table 3.3.04:
