PEPFAR's annual planning process is done either at the country (COP) or regional level (ROP).
PEPFAR's programs are implemented through implementing partners who apply for funding based on PEPFAR's published Requests for Applications.
Since 2010, PEPFAR COPs have grouped implementing partners according to an organizational type. We have retroactively applied these classifications to earlier years in the database as well.
Also called "Strategic Areas", these are general areas of HIV programming. Each program area has several corresponding budget codes.
Specific areas of HIV programming. Budget Codes are the lowest level of spending data available.
Expenditure Program Areas track general areas of PEPFAR expenditure.
Subdivisions of Program Areas, these track general higher level sub-classifications of expenditure.
Subdivisions of Major categories, these are the most detailed expenditure data.
Cross-cutting attributions are areas of PEPFAR programming that contribute across several program areas. They contain limited indicative information related to aspects such as human resources, health infrastructure, or key populations programming. However, they represent only a small proportion of the total funds that PEPFAR allocates through the COP process. Additionally, they have changed significantly over the years. As such, analysis and interpretation of these data should be approached carefully. Learn more
PEPFAR sets targets using the Monitoring, Evaluation, and Reporting (MER) System - documentation for which can be found on PEPFAR's website at https://www.pepfar.gov/reports/guidance/. As with most data on this website, the targets here have been extracted from the COP documents. Targets are for the fiscal year following each COP year, such that selecting 2016 will access targets for FY2017. This feature is currently experimental and should be used for exploratory purposes only at present.
Years of mechanism: 2010
COP 2010 Overview Narrative
The goal of the Community REACH Namibia Program is to scale up and sustain a comprehensive response to HIV/AIDS services through civil society organizations (CSO) and Government of the Republic of Namibia (GRN) ministries. The award has six objectives: 1. provide a grant-making system for indigenous partners to respond to the HIV/AIDS epidemic; 2 provide CSO with funding and technical assistance to ensure they achieve results and comply with USG requirements; 3. build CSO organizations' and networks' capacities to provide and sustain HIV/AIDS services; 4. strengthen linkages between CSO, the GRN and private sector to promote sustainable capacity building in-country; 5. support the Ministry of Gender Equality and Child Welfare (MGECW) through targeted technical assistance and capacity building, including implementation of an OVC database; 6. implement a gender sensitive approach to HIV/AIDS programming. Through sub-partners REACH supports services in impact mitigation for orphans and vulnerable children, community and home based health care (CBHC) and prevention of sexual transmission. In COP09, this IM funded activities under HVAB, HVOP, HBHC, PDCS, HKID, HVSI, OHSS and HVTB. In COP10, HVTB AND OHSS are no longer being funded.
In support of the Partnership Framework Agreement, REACH supports the USG commitments to increase social and behavior change to prevent the sexual transmission, programs prevention targeting most at risk populations, and supports workplace programs. REACH supports commitments in strengthening CHBC systems and referrals and prevention with PLWHA. In impact mitigation, REACH supports sustainable livelihoods for vulnerable households; strengthens the MGECW's implementation of the National Plan of Action for OVC; and develops and implements OVC quality and care standards. Under coordination and management, REACH plays a key role in community systems development by strengthening CBOs to deliver quality HIV/AIDS services; and sustainably enhances human resource and capacity development at the MGECW. Aligned with the National Strategic Framework and PEPFAR indicators, REACH supports improved M&E through capacity building at all CBO and ministry partners.
REACH has a national coverage targeting a) CSO that support PEPFAR objectives, 2) the MGECW, and 3) other ministries responsible for coordination of service delivery related to the award's budget code funding. In turn, sub-grantees serve those target populations appropriate to the objectives of their funding.
Many of REACH's activities are focused interventions in support of health systems strengthening. In service delivery, REACH improves partners' capacity to plan service delivery programs focused on outcomes; develops and assists GRN to implement national policy and standards; and supports MGECW planning and quality performance management. REACH provides significant support to leadership and governance by: strengthening the MGECW's and MOHSS's engagement of CSOs; developing management skills at MGECW and CSO partners for strategic planning, monitoring and supervision; promoting a culture of evidence-based decision making and program accountability; supporting CSOs to engage in advocacy and public planning; and promoting problem solving and local ownership of key decisions. REACH supports information by developing and implementing the national OVC data warehouse and ensuring that information is analyzed, widely disseminated, and used by diverse GRN and CSO stakeholders. REACH supports human resources in the MGECW by building capacity to provide targeted in-service training, along with skills building for facilitation, supportive supervision, and mentoring to MGECW staff; and by providing bursaries and stipends in collaboration with MGECW to social work students with financial need who are required to work for the MGECW up on graduation. In finance, REACH promotes accountability in resource allocation within the MGECW; and assists CSO with policies and improved financial management.
REACH supports cross-cutting programs including: pre and in-service training and leadership to build human resources for health at the MGECW and CSOs offering community-based care; gender mainstreaming and programming to address the five cross-cutting gender strategic areas, including a women's empowerment activity; public private partnerships that leverage resources to complement activities and provide technical assistance to partners; support to workplace programs; and food and nutrition.
REACH assists partners with resource allocation, budgeting and financial monitoring that optimizes the use of project funds to achieve objectives. Assistance imparts sustainable resource management that extends beyond project funding. To ensure continuing improvements in efficiency, REACH coordinates partners and uses partner performance and efficiency as key measures when determining continued funding levels.
REACH uses a results chain and performance monitoring plan to measure project performance, which captures REACH assistance in improving organizational and technical effectiveness. Each organization undergoes an assessment to identify areas for monitoring and evaluation (M&E) capacity building. Each partner operates with an approved M&E plan that measures results against PEPFAR indicators and outcome objectives. REACH provides onsite support and training to strengthen M&E capacities and verifies results and provides feedback on how to improve M&E systems and data quality. REACH provides peer to peer exchanges among M&E staff of the sub-recipients to enhance opportunities for capacity building.
TA and training to MGECW to strengthen management, planning, budgeting skills in the Ministry of Gender Equality and Child Welfare;
Continuing Activity Estimated Budget = $ 370,000
Support the MGECW's coordination of the implementation of the National Plan of Action for OVC: Support and mentoring to the Permanent Task Force on OVC to identify and address operation issues Support the functioning of effective regional and constituency level coordination forums addressing OVC issues Build capacity of the MGECW to strategically engage partner ministries
Continuing Activity Estimated Budget = $ 330,000
Engage the MoE to fulfill its mandate in service delivery to OVC .
New Activity Estimated Budget = $400,000
Maximize efficiencies in the delivery of vulnerability grants and social services through MGECW.
Continuing Activity Estimated Budget = $400,000
Support to sub-grantees implementing OVC activities (grants)
Continuing Activity Estimated Budget = $800,000
TA and training to MGECW to strengthen management, planning and budgeting skills in the Ministry of Gender Equality and Child Welfare: PACT will continue to provide technical assistance to all directorates of the MGECW (Child Welfare, Community Development, and Gender), including 2 staff seconded for OVC and ECD, for improved planning and management systems, especially in relation to the scheduled devolution of functions to the regions under the decentralization framework.
Support the MGECW's coordination of the implementation of the National Plan of Action for OVC : PACT's support to the Directorate of Child Welfare to manage the OVC response will include support to coordinate the new National Plan of Action for OVC currently under preparation, and to strengthen the multi-sectoral coordination of the OVC response through the Permanent Task Force on OVC. This will involve further strengthening of the Permanent Task Force on OVC and its sub-national structures (regional OVC forums), and improved coordination between GRN and CSO efforts. Technical assistance will be provided to ensure sectoral obligations to OVC are being met by partner ministries (besides MoHSS, Min of Home Affairs, Min of Agriculture).
Support the MOE's implementation of the National Plan of Action for OVC through the PTF: Technical assistance will be provided through the MGECW-coordinated PTF on OVC to ensure Ministry of Education sectoral obligations to OVC.
Maximize efficiencies in the delivery of vulnerability grants and social services through MGECW: A study on the effectiveness of child welfare grants completed in 2010 resulted in several policy options and recommendations to streamline the cash transfer system. Technical support will be provided to develop improved procedures for the grant administration as well as improved monitoring.
Support to sub-grantees implementing OVC activities (grants): PACT will continue to provide technical assistance and coordination support to the integrated protection program implemented by three indigenous civil society organizations (LifeLine/Childline, Legal Assistance Centre and PEACE) to establish a holistic community and institutional network to deal with cases of child abuse in at least three locations (Rundu, Rehoboth, Windhoek). Targeted organizational capacity building support will be provided to LAC and PEACE to ensure sustainability of their programs (LifeLine/ChildLine is currently slated to graduate to direct USG assistance before COP 11).
Continued support to the MGECW for the implementation of a sustainable data sharing strategy and overall M&E technical assistance, to guide the development of an IT team within the MGECW and expansion of M&E TA, mentoring support to all 4 Directorates of the MGECW.
Estimated Budget = $230,000
Finalization and transition of support for SI and M&E related data management needs and support for resources related to OVC systems and programs.
Estimated Budget = $56,719
PACT will expand its technical support for monitoring and evaluation (including information systems) beyond the Child Welfare directorate to address the needs of other directorates. For example, technical support will be provided to mentor and train key IT staff in database administration from all directorates within the Ministry. In so doing, PACT will provide programmatic support to foster greater linkages, quality, and harmonization of various data tools and databases used throughout the ministry. Thus, the MGECW will be better equipped to synthesize and inform policy and programming decisions for Gender, ECD, and Child welfare.
Technical support to implement the Ministry's Human Resources Strategic Plan and training plan.
Estimated Budget = $149,654
In a recent HR gap analysis, the MGECW has identified numerous human resource gaps and deficiencies such as the shortage of social workers. To address these issues (including those relating to recruitment and retention) the Ministry has developed a new human resources strategic plan as well as a revised staff establishment. Pact will support the Ministry to operationalize this plan and staff establishment. Specific tasks will include the development of an implementation plan, revision of job descriptions where needed, and development of manuals and other communication materials to communicate details to staff.
It should be noted that USG COP 11 funds, through HS 20/20, will also be used to support the Ministry of Health and Social Services to role out its new HR strategy. Because both the MGECW and MOHSS include social workers in their staff establishments, PACT and HS 20/20 will work with their respective Ministries to better coordinate relevant areas of overlap in the Ministries' staff establishments for maximum impact.
Support to sub-grantees working in prevention (grants)
Estimated Budget = $107,480
Organizational capacity building support (TA)
Estimated Budget = $42,992
Adaptation, production and dissemination of prevention materials (other)
Estimated Budget = $18,425
Technical assistance to MGECW to strengthen their response to gender, HIV prevention and OCV/child welfare issues
Estimated Budget = $31,103
Activities under this budget code area will support both the remaining sub-grant as well as organizational and programmatic level technical assistance to a promising indigenous NGO, namely Caprivi Hope For Life. This NGO is the only remaining sub-recipient/organization focusing on sexual prevention activities in COP 11.
Caprivi Hope for Life implements prevention programming focusing on A and B, and receives technical capacity building assistance from Pact and Pact's partner, C-CHANGE. Areas of prevention technical assistance include how to develop and implement a BCC strategy, how to conduct KAP surveys, and use analysis of data for programming, community mobilization training to target traditional/political leaders, opinion leaders and other important local figures and how to develop, adapt, and/or adopt appropriate, Namibianized prevention materials.
With the PACT's recent agreement modification, PEFPAR support is being focused to provide targeted organizational capacity development support to remaining local sub recipients to broaden their funding base beyond USG and to become eligible to receive direct USG assistance. The following organizations will be supported and will be graduated on or before 9/2012: LifeLine/ChildLine, PEACE Center, Legal Assistance Center, Caprivi Hope for Life, KAYEC, and Catholic AIDS Action.
Estimated Budget = $79,953
Organizational capacity building support (TA)
Estimated Budget = $31,981
Adaptation, production and dissemination of prevention materials (other)
Estimated Budget = $13,707
Activities under this budget code area will support both the remaining sub-grant as well as organizational and programmatic level technical assistance to a promising indigenous NGO, namely Caprivi Hope For Life.
Caprivi Hope for Life implements HIV prevention programs, and receives technical capacity building assistance from Pact and Pact's partner, C-CHANGE. Areas of prevention technical assistance include how to develop and implement a BCC strategy, how to conduct KAP surveys, and use analysis of data for programming, community mobilization training to target traditional/political leaders, opinion leaders and other important local figures and how to develop, adapt, and/or adopt appropriate, Namibianized prevention materials.